Tips on How to Prepare for Office Relocation

Develop an Inventory List
Written by Ragini Salampure

Are you planning to run your business from a new location? Probably, you want to hire more staff or upgrade your facility. It is exciting and you may want to celebrate your success. However, you have to get things done before celebrations can start. Moreover, you need to remove unnecessary stuff. Hire a junk removal service and they take care of the junk professionally. If you need any help regarding junk removal, click here.

Apart from that, there are other things you need to take care of. From buying new equipment to preparing new space, you have to do a lot of things. In this article, we will guide you about how to prepare for office relocation.

Schedule the Relocation

While relocating your office, you have to consider a lot of things. From the lease expiry date of your building to important business days, take everything into account carefully.

Make sure that you inform all employees about the relocation. You also need to notify your customers and suppliers as well. The relocation progress must be well-scheduled to avoid any hassle.

Make a To-do List

Once you get access to a new space, you need to create a list of to-do things. From painting the walls to adding a cabinet, write down everything. From floor to walls, everything needs to be renovated perfectly. Additionally, you need to hire a carpenter to refinish doors, windows, and other wooden things.

Try to create an office layout in your mind. Think about where you can place office desks. Furthermore, you need to think that do you need extra electrical outlets. In addition, you need to think about the reception area. Developing a layout will help you decide about possible renovations.

Make a To-do List

 

Update Company Details

Firstly, you need to share your new address with relevant people. You should also clearly state when the new office will be operational.

Secondly, you need to update your business cards and marketing materials. And add a new address on your website.

Get Rid of Unnecessary Items With the Help of a Junk Removal Service

When you are relocating your office, it is the best time for junk removal. Probably, you have a lot of stuff that you are keeping to use another time. It is time to get rid of these items if they are not usable in the new office.

From unusable furniture to décor items, remove everything that has no place in the new office. Donate most of your stuff to reduce the burden on landfills, or drop them at recycling centers if possible.

If you want to reduce your effort, hiring a junk removal service is the best option. They will take care of the junk and you’ll have more time to focus on other things.

Develop an Inventory List

If you want to access items easily, you need to create an inventory. It will ensure that you don’t lose an item during the relocation. Also, make sure that you have a hard copy of business records. When you don’t have access to online records, you can use them.

Develop an Inventory List

Get Ready for the New Location

Probably, you want the new office to be operational as soon as you walk in. Hence, you need to ensure water, gas, electricity, phone, and every other necessary connection. Moreover, you need to contact waste management services.

In addition, you need to check if the mover can access the unloading area at the new space. Ensure easy access to elevators so movers can finish the job quickly. Talk to the building manager to get easy access to emergency doors.

If you are planning to block parking areas temporarily, make sure that you notify local businesses.

Hang Office Layout

Once you decide on the office layout, you need to simplify the process for movers. Make an office layout copy of each room and hang it there. It will ensure that movers place everything correctly.

Get Security

Do you have sensitive items? Do you want to protect your computers and classified documents? Hire a security guard to avoid unnecessary trouble. Your guard will look after important materials during the relocation.  

During relocation, doors are open and you rarely have a person to watch your office. Make sure that you give your security guard a list of people who are allowed into the space.

Inform Your Customers

In any situation, you don’t want to leave a bad impression on existing customers. Not everyone likes to play hide and seek. You have to inform your customers before you move.

Hang a large notice at the door about your relocation. Moreover, you should hang the notice at least two months before moving. Once you leave the office, make sure that you mention the new address at the existing facility.

If you have to shut down customer service for new hours or days, you need to mention it as well. Inform people when you will be operational again.  

Hire a Professional Mover

To ensure a smooth transition, you should look for a professional mover. Make sure they have professional staff and equipment. Don’t hesitate to read some reviews about the company.

When you contact them, discuss your concerns in detail. Decide the payment terms before you hire them. If you have sensitive products that require climate-controlled trucks, make sure to tell your mover clearly.

Hire a Professional Mover

Conclusion

Office relocation is often necessary to grow your business. With proper planning, you can ensure smooth office relocation. Make sure that you follow the above-mentioned tips to avoid any trouble.

Furthermore, if you want to hire a junk removal service or a mover company, make sure that you hire a professional one. It will give you complete peace of mind.

About the author

Ragini Salampure

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